Bids & RFP

Request for Proposals for Trails Master Plan

The City requires Trails Master Plan (“Services”) to identify and prioritize connections to enhance and complete the existing trail system; identify and map new opportunities for trails, trailheads, connections; develop cost estimates for construction of system / connections; show connectivity opportunities between existing bikeways and trails; show connectivity opportunities between San Ramon’s trail system and surrounding agencies; identify steps to complete system (i.e. easements, agreements, trailheads, etc); and produce user map (web-based) with details on trails using the City’s GIS system.

Requests for Information: Questions or objections relating to the RFP, Agreement, the
attachments hereto, the RFP procedures, or the required Services may only be submitted via email to Mae Mlyniec, Analyst, at mmlyniec@sanramon.ca.gov by 4:00 p.m., December 12, 2024 (the “Request for Information Deadline”). Any questions or objections that are not submitted in the manner specified and by the Request for Information Deadline will be deemed waived. City will not be bound by the oral representations of any City official, employee, or representative.

Submittal Instructions: Proposals must be received by the City by or before December
19, 2024 at 2:00 p.m. (“Proposal Deadline”). Respondent must submit one original and two (2) identical copies of the Proposal in a sealed envelope labeled with Respondent’s name and return address, marked “Proposal for Trails Master Plan,” and addressed as follows:

City of San Ramon
ATTN: City Clerk
7000 Bollinger Canyon Road
San Ramon, CA 94583

The Proposal may be hand-delivered, sent via overnight delivery, or by regular mail, provided that it is received by the City no later than the Proposal Deadline. Late submissions will be disregarded.

Planned RFP Schedule: The following schedule is provided for planning purposes based
on current information. However, all dates are subject to revision, including the Proposal Deadline, and may be amended by addenda to this RFP:

• RFP Issued: Nov. 12, 2024
• Request for Information Deadline: Dec. 12, 2024 by 4PM
• Proposal Deadline: Dec. 19, 2024 by 2PM
• Interviews (if requested by City): Jan. 8-10, 2025
• Notice of Selection: Jan. 20, 2025
• Council Approval and Award: Feb. 11, 2025
• Commence Services: Feb. 24, 2025

The City of San Ramon (“City”) requests a Statement of Qualifications (“SOQ”) from qualified individuals or firms (individually, a “Respondent” and collectively, “Respondents”) for On-Call Miscellaneous Solid Waste Consulting Services.

• RFQ Document
• Addendum No. 1 - posted 10/4/24
• Bid Opening Form - dated 10/29/24
• Notice of Selection - posted 11/05/24

Requests for Information. Questions or objections relating to the RFQ, Agreement, the attachments hereto, the RFQ procedures, or the required Services may only be submitted via email to Jonette Fuentes, Administrative Analyst at jfuentes@sanramon.ca.gov by 9:00 a.m., Friday, October 11, 2024 (the “Request for Information Deadline”). Any questions or objections that are not submitted in the manner specified and by the Request for Information Deadline will be deemed waived. City will not be bound by the oral representations of any City official, employee, or representative.

Submittal Instructions. SOQs must be received by the City by or before Tuesday, October 29, 2024 at 2:00 p.m. (“SOQ Deadline”). Respondent must submit one original and one (1) identical copy of the SOQ in a sealed envelope labeled with Respondent’s name and return address, marked “SOQ for On-Call Miscellaneous Solid Waste Consulting Services,” and addressed as follows:

City of San Ramon
ATTN: City Clerk
7000 Bollinger Canyon Road
San Ramon, CA 94583

The SOQ may be hand-delivered, sent via overnight delivery, or by regular mail, provided that it is received by the City no later than the SOQ Deadline. Late submissions will be disregarded.

Revised Planned RFQ Schedule. The following schedule is provided for planning purposes based on current information. However, all dates are subject to revision, including the SOQ Deadline, and may be amended by addenda to this RFQ:

The City of San Ramon (“City”) will accept sealed bids for its 25 Meter Lap Pool Replaster, as part of the San Ramon Olympic Pool Equipment Replacement Project (CIP 925479) (“Project”), by or before October 21, 2024, at 2:00 p.m., at  office of the City Clerk, located at 7000 Bollinger Canyon Road, San Ramon, California, at which time the bids will be publicly opened and read aloud. 

• Bid Documents
• Plans
• Addendum No. 1 - posted 10/04/24
• Mandatory Bidders' Conference and Job Walk Sign in Sheet - posted 10/14/24
• Addendum No. 2 - posted 10/17/24
• Bid Opening Form- posted 10/21/24

Revised Planned Construction Schedule:

Each Bid Proposal must be completed, using the form provided in the Contract Documents, signed, and submitted to City in a sealed envelope, with all required forms and attachments, by or before the date and time set forth in Section 1 of the Notice Inviting Bids, or as amended by subsequent addendum. Faxed or emailed Bid Proposals will not be accepted, unless otherwise specified. Late submissions will be returned unopened. City reserves the right to postpone the date or time for receiving or opening bids. Each bidder is solely responsible for all of its costs to prepare and submit its bid and by submitting a bid waives any right to recover those costs from City. The bid price(s) must include all costs to perform the Work as specified, including all labor, material, supplies, and equipment and all other direct or indirect costs such as applicable taxes, insurance and overhead. 

Bid Envelope:  The sealed envelope containing the Bid Proposal and all required forms and attachments must be clearly labeled and addressed as follows:

BID PROPOSAL:
25 Meter Lap Pool Replaster, as part of the San Ramon Olympic Pool Equipment Replacement Project (CIP 925479) Project

San Ramon City Hall
7000 Bollinger Canyon Road
San Ramon, CA 94583
Attn: City Clerk

The envelope must also be clearly labeled, as follows, with the bidder’s name, address, and its registration number with the California Department of Industrial Relations (“DIR”) for bidding on public works contracts (Labor Code §§ 1725.5 and 1771.1):

[Contractor company name]
[street address]
[city, state, zip code]
DIR Registration No: ______________

The City of San Ramon (“City”) requests proposals (“Proposals”) from qualified individuals or firms (individually, a “Respondent” and collectively, “Respondents”) for NEXUS STUDY FOR IMPACT AND COST RECOVERY FEES FOR PUBLIC FACILITIES AND SERVICES. 

RFP Document

Questions? Contact lbarr@sanramon.ca.gov