Bids & RFP

The City of San Ramon (“City”) requests a Statement of Qualifications (“SOQ”) from qualified individuals or firms (individually, a “Respondent” and collectively, “Respondents”) for Senate Bill 1383 Recordkeeping & Compliance Software Services (CIP 400010) (“Project”).

The City requires Senate Bill 1383 Recordkeeping & Compliance Software Services (CIP 400010) (“Services”) to track compliance with Senate Bill 1383 (“SB 1383”) Regulations and the City’s Polystyrene Foam Food Packaging and Foodware ordinance. The software license will be held by the City and used by the City’s staff, the franchised hauler servicing the jurisdiction, and contractors providing technical assistance within the jurisdiction.

• RFQ Document

Requests for Information. Questions or objections relating to the RFQ, Agreement, the attachments hereto, the RFQ procedures, or the required Services may only be submitted via email to Jonette Fuentes, Administrative Analyst, at jfuentes@sanramon.ca.gov by 9:00 a.m., October 6, 2025 (the “Request for Information Deadline”). Any questions or objections that are not submitted in the manner specified and by the Request for Information Deadline will be deemed waived. City will not be bound by the oral representations of any City official, employee, or representative.

Pre-Submittal Meeting. A Pre-Submittal Meeting will not be held.

Submittal Instructions.  SOQs must be received by the City by or before October 21, 2025 at 2:00 p.m. (“SOQ Deadline”). Respondent must submit one original and two (2) identical copies of the SOQ in a sealed envelope labeled with Respondent’s name and return address, marked “SOQ for Senate Bill 1383 Recordkeeping & Compliance Software Services (CIP 400010),” and addressed as follows:

The SOQ may be hand-delivered, sent via overnight delivery, or by regular mail, provided that it is received by the City no later than the SOQ Deadline. Late submissions will be disregarded.

Planned RFQ Schedule. The following schedule is provided for planning purposes based on current information. However, all dates are subject to revision, including the SOQ Deadline, and may be amended by addenda to this RFQ:

The Dougherty Valley and Northwest San Ramon Geologic Hazard Abatement Districts (“DV GHAD & NWSR GHAD” or “GHADs”) request a Statement of Qualifications (“SOQ”) from qualified individuals or firms (individually, a “Respondent” and collectively, “Respondents”) for On-Call Animal & Pest Control Services (“Services”).

The GHADs require On-Call Animal & Pest Control Services (“Services”) for investigating, mapping, monitoring, and reporting the numbers and locations of excessive growths of animals and pest, controlling the numbers of these animals and pests, and other related work. The GHADs reserve the right to award the contract to more than one Respondent. Each GHAD may award a separate contract to a Respondent, and no contract with a single GHAD shall constitute any obligation on the part of the other GHAD.

• RFQ Document

Planned RFQ Schedule. The following schedule is provided for planning purposes based on current information. However, all dates are subject to revision, including the SOQ Deadline, and may be amended by addenda to this RFQ:

RFQ Issued: September 12, 2025
Request for Information Deadline: October 3, 2025 by 5:00 p.m.
SOQ Deadline: October 14, 2025 by 2:00 p.m.
Interviews (if requested by City): October 2025
Notice of Selection: November 2025
Council Approval and Award: December 9, 2025
Commence Services: January 1, 2026

Questions? Contact Gloria Lee, Associate Engineer

The City of San Ramon (“City”) requests a Statement of Qualifications (“SOQ”) from qualified individuals or firms (individually, a “Respondent” and collectively, “Respondents”) for On-Call Structural & Architectural Consulting Services (“Services”).

The City requires On-Call Structural & Architectural Consulting Services (“Services”) for support related to structural, architectural, or other related work.

• RFQ Documents

Planned RFQ Schedule. The following schedule is provided for planning purposes based on current information. However, all dates are subject to revision, including the SOQ Deadline, and may be amended by addenda to this RFQ:

RFQ Issued: September 12, 2025
Request for Information Deadline: October 3, 2025 by 5:00 p.m.
SOQ Deadline: October 14, 2025 by 2:00 p.m.
Interviews (if requested by City): October 2025
Notice of Selection: November 2025
Council Approval and Award: December 9, 2025
Commence Services: January 1, 2026

Questions? Contact Rod Wui, City Engineer

The City of San Ramon (“City”) requests a Statement of Qualifications (“SOQ”) from qualified individuals or firms (individually, a “Respondent” and collectively, “Respondents”) for On-Call Traffic and Transportation Consulting Services (“Services”).

The City requires On-Call Traffic and Transportation Consulting Services (“Services”) for reviewing plans, specifications, cost estimates and submittals, providing design services, data collection and analyses, developing signal timing and coordination plans, assisting with grant applications, updating traffic impact fee studies, preparing and updating transportation master plans, conducting TDM employer surveys, performing school circulation and access studies and parking studies, and other miscellaneous work.

• RFQ Documents

Planned RFQ Schedule. The following schedule is provided for planning purposes based on current information. However, all dates are subject to revision, including the SOQ Deadline, and may be amended by addenda to this RFQ:

RFQ Issued: September 12, 2025
Request for Information Deadline: October 3, 2025 by 5:00 p.m.
SOQ Deadline: October 14, 2025 by 2:00 p.m.
Interviews (if requested by City): October 2025
Notice of Selection: November 2025
Council Approval and Award: December 9, 2025
Commence Services: January 1, 2026

Questions? Contact Raoul Roque, Associate Engineer

The City of San Ramon (“City”) requests a Statement of Qualifications (“SOQ”) from qualified individuals or firms (individually, a “Respondent” and collectively, “Respondents”) for On-Call Environmental Consulting Services (“Services”).

The City requires On-Call Survey & Miscellaneous Civil Engineering Consulting Services (“Services”) for support related to survey and miscellaneous civil engineering or other related work.

• RFQ Documents

Planned RFQ Schedule. The following schedule is provided for planning purposes based on current information. However, all dates are subject to revision, including the SOQ Deadline, and may be amended by addenda to this RFQ:

RFQ Issued: September 9, 2025
Request for Information Deadline: September 30, 2025 by 5:00 p.m.
SOQ Deadline: October 9, 2025 by 2:00 p.m.
Interviews (if requested by City): October 2025
Notice of Selection: November 2025
Council Approval and Award: December 9, 2025
Commence Services: January 1, 2026

Questions? Contact Rod Wui, City Engineer

The Dougherty Valley and Northwest San Ramon Geologic Hazard Abatement Districts (“DV GHAD,” “NWSR GHAD,” or “GHADs”) request a Statement of Qualifications (“SOQ”) from qualified individuals or firms (individually, a “Respondent” and collectively, “Respondents”) for On-Call Geotechnical Consulting Services (“Services”).

The GHADs require On-Call Geotechnical Consulting Services (“Services”) for GHAD maintenance, repair and monitoring projects. The GHADs reserve the right to award the contract to more than one Respondent. Each GHAD may award a separate contract to a Respondent, and no contract with a single GHAD shall constitute any obligation on the part of the other GHAD.

• RFQ Document
• Questions and Response - dated 9/24/25

Planned RFQ Schedule. The following schedule is provided for planning purposes based on current information. However, all dates are subject to revision, including the SOQ Deadline, and may be amended by addenda to this RFQ:

RFQ Issued: September 9, 2025
Request for Information Deadline: September 30, 2025 by 5:00 p.m.
SOQ Deadline: October 9, 2025 by 2:00 p.m.
Interviews (if requested by City): October 2025
Notice of Selection: November 2025
Council Approval and Award: December 9, 2025
Commence Services: January 1, 2026

Questions? Contact Gloria Lee, Associate Engineer

The City of San Ramon (“City”) requests a Statement of Qualifications (“SOQ”) from qualified individuals or firms (individually, a “Respondent” and collectively, “Respondents”) for On-Call Geotechnical Consulting Services (“Services”).

The City requires On-Call Geotechnical Consulting Services (“Services”) for geotechnical engineering, investigation, design, observation, peer review, and other related work.

• RFQ Document

Planned RFQ Schedule. The following schedule is provided for planning purposes based on current information. However, all dates are subject to revision, including the SOQ Deadline, and may be amended by addenda to this RFQ:

RFQ Issued: September 9, 2025
Request for Information Deadline: September 30, 2025 by 5:00 p.m.
SOQ Deadline: October 9, 2025 by 2:00 p.m.
Interviews (if requested by City): October 2025
Notice of Selection: November 2025
Council Approval and Award: December 9, 2025
Commence Services: January 1, 2026

Questions? Contact Vincent Santamaria, Associate Engineer

The City of San Ramon (“City”) requests a Statement of Qualifications (“SOQ”) from qualified individuals or firms (individually, a “Respondent” and collectively, “Respondents”) for On-Call Environmental Consulting Services (“Services”).

The City requires On-Call Environmental Consulting Services (“Services”) for biological resources assessment and reporting, wetland delineation, avian nest surveys, regulatory agency permit preparation and compliance monitoring, general environmental services, design services for public works and construction projects, and other related work.

• RFQ Document
• Questions and Response - dated 9/23/2025

Planned RFQ Schedule. The following schedule is provided for planning purposes based on current information. However, all dates are subject to revision, including the SOQ Deadline, and may be amended by addenda to this RFQ:

RFQ Issued: September 9, 2025
Request for Information Deadline: September 30, 2025 by 10:00 a.m.
SOQ Deadline: October 9, 2025 by 2:00 p.m.
Interviews (if requested by City): October 2025
Notice of Selection: November 2025
Council Approval and Award: December 9, 2025
Commence Services: January 1, 2026

Questions? Contact Theresa Peterson, Program Manager

The City of San Ramon (“City”) requests a Statement of Qualifications (“SOQ”) from qualified individuals or firms (individually, a “Respondent” and collectively, “Respondents”) for Pest Control Services.

The City requires Pest Control Services (“Services”) for 14 buildings and 5 generators that the City maintains. Pests to be controlled include ants, rodents, cockroaches, black widow spiders, and termites. The services involve application, material disposal, record keeping, and complying with the Health Schools Act, as well as the City's IPM.

• RFQ Document - updated 9/23/2025
• Pre-Submittal Meeting Sign In Sheet - dated 09/15/2025
• Addendum No. 1 - Q&A - dated 09/23/2025

Requests for Information. Questions or objections relating to the RFQ, Agreement, the attachments hereto, the RFQ procedures, or the required Services may only be submitted via email to Jonette Fuentes, at jfuentes@sanramon.ca.gov by 9:00 a.m., September 22, 2025 (the “Request for Information Deadline”). Any questions or objections that are not submitted in the manner specified and by the Request for Information Deadline will be deemed waived. City will not be bound by the oral representations of any City official, employee, or representative.

Pre-Submittal Meeting. A Pre-Submittal Meeting will be held on September 15, 2025, from 9:00 to 11:00 a.m., in the Service Center Conference Room located at 5000 Crow Canyon Road, San Ramon, CA 94582. Prospective Respondents will have the opportunity to ask questions about the RFQ and the required Services. Respondents will be required to sign-in at the Pre-Submittal Meeting and to provide an email address for the Respondent’s representative for receipt of any subsequent addenda. The Pre-Submittal Meeting is mandatory, and the City may, acting in its sole discretion, disregard any SOQ submitted by a Respondent that failed to attend or failed to arrive on time for the Pre-Submittal Meeting

Submittal Instructions.  SOQs must be received by the City by or before September 30, 2025 at 2:00 p.m. (“SOQ Deadline”). Respondent must submit one original and two (2) identical copies of the SOQ in a sealed envelope labeled with Respondent’s name and return address, marked “SOQ for Pest Control Services,” and addressed as follows:

The SOQ may be hand-delivered, sent via overnight delivery, or by regular mail, provided that it is received by the City no later than the SOQ Deadline. Late submissions will be disregarded.

Planned RFQ Schedule. The following schedule is provided for planning purposes based on current information. However, all dates are subject to revision, including the SOQ Deadline, and may be amended by addenda to this RFQ:

RFQ Issued: August 28, 2025
Pre-Submittal Meeting: September 15, 2025 at 9:00 a.m.
Request for Information Deadline: September 22, 2025 by 9:00 a.m.
SOQ Deadline: September 30, 2025 by 2:00 p.m.
Interviews (if requested by City): TBD
Notice of Selection:  October 6, 2025
Council Approval and Award: October 28, 2025
Commence Services: July 1, 2026