Bids & RFP

All proposals will become the property of the City of San Ramon and upon selection of the successful proposal and before award of the contract, the proposals will become public record and subject to disclosure, as required by the California Public Records Act.

All bids and supporting documents will become the property of the City of San Ramon and upon selection of the successful bidder and before award of the contract, all bids and supporting documents will become public record and subject to disclosure as required by the California Public Records Act.

The City of San Ramon does not have one central vendor list. However, a department that purchases the same goods and services frequently may have a list of vendors they tend to use for those purchases. We encourage you to keep checking this page for any current projects that may be open.

** Check back soon for upcoming projects, or subscribe below to be notified when projects are added to this page. If there are any additional documents related to the RFB/RFP, it will be listed accordingly as an FAQ, Bid Results, Attachments, or Addendum link in the "Additional Documents Available" column.

RFP Name	Status	Description	Deadline	View Details
Irrigation Booster Pump Maintenance, Repairs, and Replacements (CIP 955516)	Open	The City of San Ramon (“City”) requests a Statement of Qualifications (“SOQ”) from qualified individuals or firms (individually, a “Respondent” and collectively, “Respondents”) for Irrigation Booster Pump Maintenance, Repairs, and Replacements (CIP 955516). The City requires Irrigation Booster Pump Maintenance, Repairs, and Replacements (CIP 955516) (“Services”) for ongoing and on-call support to ensure the proper functioning of irrigation systems. This includes maintenance, troubleshooting, repair, and replacement of booster pumps as needed to support the City's irrigation infrastructure. RFQ Documents Requests for Information. Questions or objections relating to the RFQ, Agreement, the attachments hereto, the RFQ procedures, or the required Services may only be submitted via email to Jonette Fuentes, Administrative Analyst, at jfuentes@sanramon.ca.gov by 9:00 a.m., January 13, 2025 (the “Request for Information Deadline”). Any questions or objections that are not submitted in the manner specified and by the Request for Information Deadline will be deemed waived. City will not be bound by the oral representations of any City official, employee, or representative. Pre-Submittal Meeting. A Pre-Submittal Meeting will not be held. Submittal Instructions. SOQs must be received by the City by or before January 27, 2025 at 2:00 p.m. (“SOQ Deadline”). Respondent must submit one original and two (2) identical copies of the SOQ in a sealed envelope labeled with Respondent’s name and return address, marked “SOQ for Irrigation Booster Pump Maintenance, Repairs, and Replacements (CIP 955516),” and addressed as follows: City of San Ramon ATTN: City Clerk 7000 Bollinger Canyon Road San Ramon, CA 94583 The SOQ may be hand-delivered, sent via overnight delivery, or by regular mail, provided that it is received by the City no later than the SOQ Deadline. Late submissions will be disregarded. Planned RFQ Schedule. The following schedule is provided for planning purposes based on current information. However, all dates are subject to revision, including the SOQ Deadline, and may be amended by addenda to this RFQ: RFQ Issued: January 6, 2025 Request for Information Deadline: January 13, 2025 by 9:00 a.m. SOQ Deadline: January 27, 2025 by 2:00 p.m. Interviews (if requested by City): Week of February 3, 2025 Notice of Selection: February 7, 2025 Council Approval and Award: February 25, 2025 Commence Services: July 1, 2025	2025/01/27	View Details
Pneumatic Delivery & Placement of Landscape Products	Open	The City of San Ramon (“City”) requests a Statement of Qualifications (“SOQ”) from qualified individuals or firms (individually, a “Respondent” and collectively, “Respondents”) for Pneumatic Delivery and Placement of Landscape Products (“Services”). The City requires Pneumatic Delivery and Placement of Landscape Products (“Services”) such as soil preparation, compost, landscape mulch, and playground engineered wood fiber for extensive landscape, park, and playground facilities that require ongoing maintenance, repair, and renovations. RFQ Document Requests for Information. Questions or objections relating to the RFQ, Agreement, the attachments hereto, the RFQ procedures, or the required Services may only be submitted via email to Jonette Fuentes, Administrative Analyst, at jfuentes@sanramon.ca.gov by 9:00 a.m., January 13, 2025 (the “Request for Information Deadline”). Any questions or objections that are not submitted in the manner specified and by the Request for Information Deadline will be deemed waived. City will not be bound by the oral representations of any City official, employee, or representative. Pre-Submittal Meeting. A Pre-Submittal Meeting will not be held. Submittal Instructions. SOQs must be received by the City by or before January 27, 2025 at 2:00 p.m. (“SOQ Deadline”). Respondent must submit one original and two (2) identical copies of the SOQ in a sealed envelope labeled with Respondent’s name and return address, marked “SOQ for Pneumatic Delivery and Placement of Landscape Products,” and addressed as follows: City of San Ramon ATTN: City Clerk 7000 Bollinger Canyon Road San Ramon, CA 94583 The SOQ may be hand-delivered, sent via overnight delivery, or by regular mail, provided that it is received by the City no later than the SOQ Deadline. Late submissions will be disregarded. Planned RFQ Schedule. The following schedule is provided for planning purposes based on current information. However, all dates are subject to revision, including the SOQ Deadline, and may be amended by addenda to this RFQ: RFQ Issued: January 6, 2025 Request for Information Deadline: January 13, 2025 by 9:00 a.m. SOQ Deadline: January 27, 2025 by 2:00 p.m. Interviews (if requested by City): Week of February 3, 2025 Notice of Selection: February 7, 2025 Council Approval and Award: February 25, 2025 Commence Services: July 1, 2025	2025/01/27	View Details
Trails Master Plan RFP	Closed	Request for Proposals for Trails Master Plan Trails Master Plan Q&A The City requires Trails Master Plan (“Services”) to identify and prioritize connections to enhance and complete the existing trail system; identify and map new opportunities for trails, trailheads, connections; develop cost estimates for construction of system / connections; show connectivity opportunities between existing bikeways and trails; show connectivity opportunities between San Ramon’s trail system and surrounding agencies; identify steps to complete system (i.e. easements, agreements, trailheads, etc); and produce user map (web-based) with details on trails using the City’s GIS system. Requests for Information: Questions or objections relating to the RFP, Agreement, the attachments hereto, the RFP procedures, or the required Services may only be submitted via email to Mae Mlyniec, Analyst, at mmlyniec@sanramon.ca.gov by 4:00 p.m., December 12, 2024 (the “Request for Information Deadline”). Any questions or objections that are not submitted in the manner specified and by the Request for Information Deadline will be deemed waived. City will not be bound by the oral representations of any City official, employee, or representative. Submittal Instructions: Proposals must be received by the City by or before December 19, 2024 at 2:00 p.m. (“Proposal Deadline”). Respondent must submit one original and two (2) identical copies of the Proposal in a sealed envelope labeled with Respondent’s name and return address, marked “Proposal for Trails Master Plan,” and addressed as follows: City of San Ramon ATTN: City Clerk 7000 Bollinger Canyon Road San Ramon, CA 94583 The Proposal may be hand-delivered, sent via overnight delivery, or by regular mail, provided that it is received by the City no later than the Proposal Deadline. Late submissions will be disregarded. Planned RFP Schedule: The following schedule is provided for planning purposes based on current information. However, all dates are subject to revision, including the Proposal Deadline, and may be amended by addenda to this RFP: RFP Issued: Nov. 12, 2024 Request for Information Deadline: Dec. 12, 2024 by 4PM Proposal Deadline: Dec. 19, 2024 by 2PM Interviews (if requested by City): Jan. 8-10, 2025 Notice of Selection: Jan. 20, 2025 Council Approval and Award: Feb. 11, 2025 Commence Services: Feb. 24, 2025	2024/12/19	View Details

RFP Name

Status

Description

Deadline

View Details

Irrigation Booster Pump Maintenance, Repairs, and Replacements (CIP 955516)

Open

The City of San Ramon (“City”) requests a Statement of Qualifications (“SOQ”) from qualified individuals or firms (individually, a “Respondent” and collectively, “Respondents”) for Irrigation Booster Pump Maintenance, Repairs, and Replacements (CIP 955516).

The City requires Irrigation Booster Pump Maintenance, Repairs, and Replacements (CIP 955516) (“Services”) for ongoing and on-call support to ensure the proper functioning of irrigation systems. This includes maintenance, troubleshooting, repair, and replacement of booster pumps as needed to support the City's irrigation infrastructure.

RFQ Documents

Requests for Information. Questions or objections relating to the RFQ, Agreement, the attachments hereto, the RFQ procedures, or the required Services may only be submitted via email to Jonette Fuentes, Administrative Analyst, at jfuentes@sanramon.ca.gov by 9:00 a.m., January 13, 2025 (the “Request for Information Deadline”). Any questions or objections that are not submitted in the manner specified and by the Request for Information Deadline will be deemed waived. City will not be bound by the oral representations of any City official, employee, or representative.

Pre-Submittal Meeting. A Pre-Submittal Meeting will not be held.

Submittal Instructions. SOQs must be received by the City by or before January 27, 2025 at 2:00 p.m. (“SOQ Deadline”). Respondent must submit one original and two (2) identical copies of the SOQ in a sealed envelope labeled with Respondent’s name and return address, marked “SOQ for Irrigation Booster Pump Maintenance, Repairs, and Replacements (CIP 955516),” and addressed as follows:

City of San Ramon
ATTN: City Clerk
7000 Bollinger Canyon Road
San Ramon, CA 94583

The SOQ may be hand-delivered, sent via overnight delivery, or by regular mail, provided that it is received by the City no later than the SOQ Deadline. Late submissions will be disregarded.

Planned RFQ Schedule. The following schedule is provided for planning purposes based on current information. However, all dates are subject to revision, including the SOQ Deadline, and may be amended by addenda to this RFQ:

RFQ Issued: January 6, 2025
Request for Information Deadline: January 13, 2025 by 9:00 a.m.
SOQ Deadline: January 27, 2025 by 2:00 p.m.
Interviews (if requested by City): Week of February 3, 2025
Notice of Selection: February 7, 2025
Council Approval and Award: February 25, 2025
Commence Services: July 1, 2025

2025/01/27

View Details

Pneumatic Delivery & Placement of Landscape Products

Open

The City of San Ramon (“City”) requests a Statement of Qualifications (“SOQ”) from qualified individuals or firms (individually, a “Respondent” and collectively, “Respondents”) for Pneumatic Delivery and Placement of Landscape Products (“Services”).

The City requires Pneumatic Delivery and Placement of Landscape Products (“Services”) such as soil preparation, compost, landscape mulch, and playground engineered wood fiber for extensive landscape, park, and playground facilities that require ongoing maintenance, repair, and renovations.

RFQ Document

Requests for Information. Questions or objections relating to the RFQ, Agreement, the attachments hereto, the RFQ procedures, or the required Services may only be submitted via email to Jonette Fuentes, Administrative Analyst, at jfuentes@sanramon.ca.gov by 9:00 a.m., January 13, 2025 (the “Request for Information Deadline”). Any questions or objections that are not submitted in the manner specified and by the Request for Information Deadline will be deemed waived. City will not be bound by the oral representations of any City official, employee, or representative.

Pre-Submittal Meeting. A Pre-Submittal Meeting will not be held.

Submittal Instructions. SOQs must be received by the City by or before January 27, 2025 at 2:00 p.m. (“SOQ Deadline”). Respondent must submit one original and two (2) identical copies of the SOQ in a sealed envelope labeled with Respondent’s name and return address, marked “SOQ for Pneumatic Delivery and Placement of Landscape Products,” and addressed as follows:

City of San Ramon
ATTN: City Clerk
7000 Bollinger Canyon Road
San Ramon, CA 94583

The SOQ may be hand-delivered, sent via overnight delivery, or by regular mail, provided that it is received by the City no later than the SOQ Deadline. Late submissions will be disregarded.

Planned RFQ Schedule. The following schedule is provided for planning purposes based on current information. However, all dates are subject to revision, including the SOQ Deadline, and may be amended by addenda to this RFQ:

RFQ Issued: January 6, 2025
Request for Information Deadline: January 13, 2025 by 9:00 a.m.
SOQ Deadline: January 27, 2025 by 2:00 p.m.
Interviews (if requested by City): Week of February 3, 2025
Notice of Selection: February 7, 2025
Council Approval and Award: February 25, 2025
Commence Services: July 1, 2025

2025/01/27

View Details

Trails Master Plan RFP

Closed

Request for Proposals for Trails Master Plan

Trails Master Plan Q&A

The City requires Trails Master Plan (“Services”) to identify and prioritize connections to enhance and complete the existing trail system; identify and map new opportunities for trails, trailheads, connections; develop cost estimates for construction of system / connections; show connectivity opportunities between existing bikeways and trails; show connectivity opportunities between San Ramon’s trail system and surrounding agencies; identify steps to complete system (i.e. easements, agreements, trailheads, etc); and produce user map (web-based) with details on trails using the City’s GIS system.

Requests for Information: Questions or objections relating to the RFP, Agreement, the
attachments hereto, the RFP procedures, or the required Services may only be submitted via email to Mae Mlyniec, Analyst, at mmlyniec@sanramon.ca.gov by 4:00 p.m., December 12, 2024 (the “Request for Information Deadline”). Any questions or objections that are not submitted in the manner specified and by the Request for Information Deadline will be deemed waived. City will not be bound by the oral representations of any City official, employee, or representative.

Submittal Instructions: Proposals must be received by the City by or before December
19, 2024 at 2:00 p.m. (“Proposal Deadline”). Respondent must submit one original and two (2) identical copies of the Proposal in a sealed envelope labeled with Respondent’s name and return address, marked “Proposal for Trails Master Plan,” and addressed as follows:

City of San Ramon
ATTN: City Clerk
7000 Bollinger Canyon Road
San Ramon, CA 94583

The Proposal may be hand-delivered, sent via overnight delivery, or by regular mail, provided that it is received by the City no later than the Proposal Deadline. Late submissions will be disregarded.

Planned RFP Schedule: The following schedule is provided for planning purposes based
on current information. However, all dates are subject to revision, including the Proposal Deadline, and may be amended by addenda to this RFP:

RFP Issued: Nov. 12, 2024
Request for Information Deadline: Dec. 12, 2024 by 4PM
Proposal Deadline: Dec. 19, 2024 by 2PM
Interviews (if requested by City): Jan. 8-10, 2025
Notice of Selection: Jan. 20, 2025
Council Approval and Award: Feb. 11, 2025
Commence Services: Feb. 24, 2025

2024/12/19

View Details

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