Bids & RFP

All proposals will become the property of the City of San Ramon and upon selection of the successful proposal and before award of the contract, the proposals will become public record and subject to disclosure, as required by the California Public Records Act.

All bids and supporting documents will become the property of the City of San Ramon and upon selection of the successful bidder and before award of the contract, all bids and supporting documents will become public record and subject to disclosure as required by the California Public Records Act.

The City of San Ramon does not have one central vendor list. However, a department that purchases the same goods and services frequently may have a list of vendors they tend to use for those purchases. We encourage you to keep checking this page for any current projects that may be open.

** Check back soon for upcoming projects, or subscribe below to be notified when projects are added to this page. If there are any additional documents related to the RFB/RFP, it will be listed accordingly as an FAQ, Bid Results, Attachments, or Addendum link in the "Additional Documents Available" column.

RFP Name	Status	Description	Deadline	View Details
Landscape Maintenance Services	Open	The City of San Ramon (“City”) requests a Statement of Qualifications (“SOQ”) from qualified individuals or firms (individually, a “Respondent” and collectively, “Respondents”) for Landscape Maintenance Services. Interested Respondents are invited to submit a SOQ to the City in accordance with the conditions and terms described in this Request for Qualification. The City requires Landscape Maintenance Services (“Services”) for the City of San Ramon landscape maintenance areas which are arranged geographically as Area I West and Area II East. These areas include all of the City’s special assessment zones within the Landscaping and Lighting District (LLD) (Area I West) and the Dougherty Valley (Area II East), covering a total of approximately 462 acres of public roadway medians and landscaped areas, turf, greenbelts and open space. In addition, both Area I West and Area II East include forty-three (43) City parks and six (6) City facilities. RFQ Document Area Maps Requests for Information. Questions or objections relating to the RFQ, Agreement, the attachments hereto, the RFQ procedures, or the required Services may only be submitted via email to Jonette Fuentes, Administrative Analyst, at jfuentes@sanramon.ca.gov (the “Request for Information Deadline”). Any questions or objections that are not submitted in the manner specified and by the Request for Information Deadline will be deemed waived. City will not be bound by the oral representations of any City official, employee, or representative. Pre-Submittal Meeting. A Pre-Submittal Meeting will be held on March 4, 2025, from 9:00 a.m. to 12:00 p.m. at the San Ramon Service Center, located at 5000 Crow Canyon Road, San Ramon, CA 94583. Prospective Respondents will have the opportunity to ask questions about the RFQ and the required Services. Respondents will be required to sign-in at the Pre-Submittal Meeting and to provide an email address for the Respondent’s representative for receipt of any subsequent addenda. The Pre-Submittal Meeting is mandatory, and the City may, acting in its sole discretion, disregard any SOQ submitted by a Respondent that failed to attend or failed to arrive on time for the Pre-Submittal Meeting. Submittal Instructions. SOQs must be received by the City by or before March 18, 2025 at 2:00 p.m. (“SOQ Deadline”). Respondent must submit one original and two (2) identical copies of the SOQ in a sealed envelope labeled with Respondent’s name and return address, marked “SOQ for Landscape Maintenance Services,” and addressed as follows: City of San Ramon ATTN: City Clerk 7000 Bollinger Canyon Road San Ramon, CA 94583 The SOQ may be hand-delivered, sent via overnight delivery, or by regular mail, provided that it is received by the City no later than the SOQ Deadline. Late submissions will be disregarded. Planned RFQ Schedule. The following schedule is provided for planning purposes based on current information. However, all dates are subject to revision, including the SOQ Deadline, and may be amended by addenda to this RFQ: RFQ Issued: February 14, 2025 Pre-Submittal Meeting: March 4, 2025 at 9:00 a.m. Request for Information Deadline: March 11, 2025 by 9:00 a.m. SOQ Deadline: March 18, 2025 by 2:00 p.m. Interviews (if requested by City): Week of March 24, 2025 Notice of Selection: March 31, 2025 Council Approval and Award: April 22, 2025 Commence Services: July 1, 2025	2025/03/18	View Details
Irrigation Booster Pump Maintenance, Repairs, and Replacements (CIP 955516)	Closed	The City of San Ramon (“City”) requests a Statement of Qualifications (“SOQ”) from qualified individuals or firms (individually, a “Respondent” and collectively, “Respondents”) for Irrigation Booster Pump Maintenance, Repairs, and Replacements (CIP 955516). The City requires Irrigation Booster Pump Maintenance, Repairs, and Replacements (CIP 955516) (“Services”) for ongoing and on-call support to ensure the proper functioning of irrigation systems. This includes maintenance, troubleshooting, repair, and replacement of booster pumps as needed to support the City's irrigation infrastructure. RFQ Documents Addendum No. 1 - Q&A dated 1/13/25 Bid Opening Form - dated 1/27/25 Notice of Selection - dated 2/7/25 Requests for Information. Questions or objections relating to the RFQ, Agreement, the attachments hereto, the RFQ procedures, or the required Services may only be submitted via email to Jonette Fuentes, Administrative Analyst, at jfuentes@sanramon.ca.gov by 9:00 a.m., January 13, 2025 (the “Request for Information Deadline”). Any questions or objections that are not submitted in the manner specified and by the Request for Information Deadline will be deemed waived. City will not be bound by the oral representations of any City official, employee, or representative. Pre-Submittal Meeting. A Pre-Submittal Meeting will not be held. Submittal Instructions. SOQs must be received by the City by or before January 27, 2025 at 2:00 p.m. (“SOQ Deadline”). Respondent must submit one original and two (2) identical copies of the SOQ in a sealed envelope labeled with Respondent’s name and return address, marked “SOQ for Irrigation Booster Pump Maintenance, Repairs, and Replacements (CIP 955516),” and addressed as follows: City of San Ramon ATTN: City Clerk 7000 Bollinger Canyon Road San Ramon, CA 94583 The SOQ may be hand-delivered, sent via overnight delivery, or by regular mail, provided that it is received by the City no later than the SOQ Deadline. Late submissions will be disregarded. Planned RFQ Schedule. The following schedule is provided for planning purposes based on current information. However, all dates are subject to revision, including the SOQ Deadline, and may be amended by addenda to this RFQ: RFQ Issued: January 6, 2025 Request for Information Deadline: January 13, 2025 by 9:00 a.m. SOQ Deadline: January 27, 2025 by 2:00 p.m. Interviews (if requested by City): Week of February 3, 2025 Notice of Selection: February 7, 2025 Council Approval and Award: February 25, 2025 Commence Services: July 1, 2025	2025/01/27	View Details
Pneumatic Delivery & Placement of Landscape Products	Closed	The City of San Ramon (“City”) requests a Statement of Qualifications (“SOQ”) from qualified individuals or firms (individually, a “Respondent” and collectively, “Respondents”) for Pneumatic Delivery and Placement of Landscape Products (“Services”). The City requires Pneumatic Delivery and Placement of Landscape Products (“Services”) such as soil preparation, compost, landscape mulch, and playground engineered wood fiber for extensive landscape, park, and playground facilities that require ongoing maintenance, repair, and renovations. RFQ Document Addendum No. 1 - Q&A dated 1/13/25 Bid Opening Form - dated 1/27/25 Notice of Selection - dated 2/7/25 Requests for Information. Questions or objections relating to the RFQ, Agreement, the attachments hereto, the RFQ procedures, or the required Services may only be submitted via email to Jonette Fuentes, Administrative Analyst, at jfuentes@sanramon.ca.gov by 9:00 a.m., January 13, 2025 (the “Request for Information Deadline”). Any questions or objections that are not submitted in the manner specified and by the Request for Information Deadline will be deemed waived. City will not be bound by the oral representations of any City official, employee, or representative. Pre-Submittal Meeting. A Pre-Submittal Meeting will not be held. Submittal Instructions. SOQs must be received by the City by or before January 27, 2025 at 2:00 p.m. (“SOQ Deadline”). Respondent must submit one original and two (2) identical copies of the SOQ in a sealed envelope labeled with Respondent’s name and return address, marked “SOQ for Pneumatic Delivery and Placement of Landscape Products,” and addressed as follows: City of San Ramon ATTN: City Clerk 7000 Bollinger Canyon Road San Ramon, CA 94583 The SOQ may be hand-delivered, sent via overnight delivery, or by regular mail, provided that it is received by the City no later than the SOQ Deadline. Late submissions will be disregarded. Planned RFQ Schedule. The following schedule is provided for planning purposes based on current information. However, all dates are subject to revision, including the SOQ Deadline, and may be amended by addenda to this RFQ: RFQ Issued: January 6, 2025 Request for Information Deadline: January 13, 2025 by 9:00 a.m. SOQ Deadline: January 27, 2025 by 2:00 p.m. Interviews (if requested by City): Week of February 3, 2025 Notice of Selection: February 7, 2025 Council Approval and Award: February 25, 2025 Commence Services: July 1, 2025	2025/01/27	View Details

RFP Name

Status

Description

Deadline

View Details

Landscape Maintenance Services

Open

The City of San Ramon (“City”) requests a Statement of Qualifications (“SOQ”) from qualified individuals or firms (individually, a “Respondent” and collectively, “Respondents”) for Landscape Maintenance Services. Interested Respondents are invited to submit a SOQ to the City in accordance with the conditions and terms described in this Request for Qualification.

The City requires Landscape Maintenance Services (“Services”) for the City of San Ramon landscape maintenance areas which are arranged geographically as Area I West and Area II East. These areas include all of the City’s special assessment zones within the Landscaping and Lighting District (LLD) (Area I West) and the Dougherty Valley (Area II East), covering a total of approximately 462 acres of public roadway medians and landscaped areas, turf, greenbelts and open space. In addition, both Area I West and Area II East include forty-three (43) City parks and six (6) City facilities.

Requests for Information. Questions or objections relating to the RFQ, Agreement, the attachments hereto, the RFQ procedures, or the required Services may only be submitted via email to Jonette Fuentes, Administrative Analyst, at jfuentes@sanramon.ca.gov (the “Request for Information Deadline”). Any questions or objections that are not submitted in the manner specified and by the Request for Information Deadline will be deemed waived. City will not be bound by the oral representations of any City official, employee, or representative.

Pre-Submittal Meeting. A Pre-Submittal Meeting will be held on March 4, 2025, from 9:00 a.m. to 12:00 p.m. at the San Ramon Service Center, located at 5000 Crow Canyon Road, San Ramon, CA 94583. Prospective Respondents will have the opportunity to ask questions about the RFQ and the required Services. Respondents will be required to sign-in at the Pre-Submittal Meeting and to provide an email address for the Respondent’s representative for receipt of any subsequent addenda. The Pre-Submittal Meeting is mandatory, and the City may, acting in its sole discretion, disregard any SOQ submitted by a Respondent that failed to attend or failed to arrive on time for the Pre-Submittal Meeting.

Submittal Instructions. SOQs must be received by the City by or before March 18, 2025 at 2:00 p.m. (“SOQ Deadline”). Respondent must submit one original and two (2) identical copies of the SOQ in a sealed envelope labeled with Respondent’s name and return address, marked “SOQ for Landscape Maintenance Services,” and addressed as follows:

City of San Ramon
ATTN: City Clerk
7000 Bollinger Canyon Road
San Ramon, CA 94583

The SOQ may be hand-delivered, sent via overnight delivery, or by regular mail, provided that it is received by the City no later than the SOQ Deadline. Late submissions will be disregarded.

Planned RFQ Schedule. The following schedule is provided for planning purposes based on current information. However, all dates are subject to revision, including the SOQ Deadline, and may be amended by addenda to this RFQ:

RFQ Issued: February 14, 2025
Pre-Submittal Meeting: March 4, 2025 at 9:00 a.m.
Request for Information Deadline: March 11, 2025 by 9:00 a.m.
SOQ Deadline: March 18, 2025 by 2:00 p.m.
Interviews (if requested by City): Week of March 24, 2025
Notice of Selection: March 31, 2025
Council Approval and Award: April 22, 2025
Commence Services: July 1, 2025

2025/03/18

View Details

Irrigation Booster Pump Maintenance, Repairs, and Replacements (CIP 955516)

Closed

The City of San Ramon (“City”) requests a Statement of Qualifications (“SOQ”) from qualified individuals or firms (individually, a “Respondent” and collectively, “Respondents”) for Irrigation Booster Pump Maintenance, Repairs, and Replacements (CIP 955516).

The City requires Irrigation Booster Pump Maintenance, Repairs, and Replacements (CIP 955516) (“Services”) for ongoing and on-call support to ensure the proper functioning of irrigation systems. This includes maintenance, troubleshooting, repair, and replacement of booster pumps as needed to support the City's irrigation infrastructure.

RFQ Documents
Addendum No. 1 - Q&A dated 1/13/25
Bid Opening Form - dated 1/27/25
Notice of Selection - dated 2/7/25

Requests for Information. Questions or objections relating to the RFQ, Agreement, the attachments hereto, the RFQ procedures, or the required Services may only be submitted via email to Jonette Fuentes, Administrative Analyst, at jfuentes@sanramon.ca.gov by 9:00 a.m., January 13, 2025 (the “Request for Information Deadline”). Any questions or objections that are not submitted in the manner specified and by the Request for Information Deadline will be deemed waived. City will not be bound by the oral representations of any City official, employee, or representative.

Pre-Submittal Meeting. A Pre-Submittal Meeting will not be held.

Submittal Instructions. SOQs must be received by the City by or before January 27, 2025 at 2:00 p.m. (“SOQ Deadline”). Respondent must submit one original and two (2) identical copies of the SOQ in a sealed envelope labeled with Respondent’s name and return address, marked “SOQ for Irrigation Booster Pump Maintenance, Repairs, and Replacements (CIP 955516),” and addressed as follows:

City of San Ramon
ATTN: City Clerk
7000 Bollinger Canyon Road
San Ramon, CA 94583

The SOQ may be hand-delivered, sent via overnight delivery, or by regular mail, provided that it is received by the City no later than the SOQ Deadline. Late submissions will be disregarded.

Planned RFQ Schedule. The following schedule is provided for planning purposes based on current information. However, all dates are subject to revision, including the SOQ Deadline, and may be amended by addenda to this RFQ:

RFQ Issued: January 6, 2025
Request for Information Deadline: January 13, 2025 by 9:00 a.m.
SOQ Deadline: January 27, 2025 by 2:00 p.m.
Interviews (if requested by City): Week of February 3, 2025
Notice of Selection: February 7, 2025
Council Approval and Award: February 25, 2025
Commence Services: July 1, 2025

2025/01/27

View Details

Pneumatic Delivery & Placement of Landscape Products

Closed

The City of San Ramon (“City”) requests a Statement of Qualifications (“SOQ”) from qualified individuals or firms (individually, a “Respondent” and collectively, “Respondents”) for Pneumatic Delivery and Placement of Landscape Products (“Services”).

The City requires Pneumatic Delivery and Placement of Landscape Products (“Services”) such as soil preparation, compost, landscape mulch, and playground engineered wood fiber for extensive landscape, park, and playground facilities that require ongoing maintenance, repair, and renovations.

RFQ Document
Addendum No. 1 - Q&A dated 1/13/25
Bid Opening Form - dated 1/27/25
Notice of Selection - dated 2/7/25

Requests for Information. Questions or objections relating to the RFQ, Agreement, the attachments hereto, the RFQ procedures, or the required Services may only be submitted via email to Jonette Fuentes, Administrative Analyst, at jfuentes@sanramon.ca.gov by 9:00 a.m., January 13, 2025 (the “Request for Information Deadline”). Any questions or objections that are not submitted in the manner specified and by the Request for Information Deadline will be deemed waived. City will not be bound by the oral representations of any City official, employee, or representative.

Pre-Submittal Meeting. A Pre-Submittal Meeting will not be held.

Submittal Instructions. SOQs must be received by the City by or before January 27, 2025 at 2:00 p.m. (“SOQ Deadline”). Respondent must submit one original and two (2) identical copies of the SOQ in a sealed envelope labeled with Respondent’s name and return address, marked “SOQ for Pneumatic Delivery and Placement of Landscape Products,” and addressed as follows:

City of San Ramon
ATTN: City Clerk
7000 Bollinger Canyon Road
San Ramon, CA 94583

The SOQ may be hand-delivered, sent via overnight delivery, or by regular mail, provided that it is received by the City no later than the SOQ Deadline. Late submissions will be disregarded.

Planned RFQ Schedule. The following schedule is provided for planning purposes based on current information. However, all dates are subject to revision, including the SOQ Deadline, and may be amended by addenda to this RFQ:

RFQ Issued: January 6, 2025
Request for Information Deadline: January 13, 2025 by 9:00 a.m.
SOQ Deadline: January 27, 2025 by 2:00 p.m.
Interviews (if requested by City): Week of February 3, 2025
Notice of Selection: February 7, 2025
Council Approval and Award: February 25, 2025
Commence Services: July 1, 2025

2025/01/27

View Details

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