THE CALIFORNIA PUBLIC RECORDS ACT, GOVERNMENT CODE §7921.000, requires the City of San Ramon to make public records available upon request.
HOW MAY THE PUBLIC OBTAIN ACCESS TO A PUBLIC RECORD? Complete the online form below or a written request to inspect or to obtain a copy of a public record can be addressed to: City Clerk, City of San Ramon, 7000 Bollinger Canyon Road, San Ramon, California 94583. You may also send your request by: FAX to (925) 275-0650 or email your request to: cityclerk@sanramon.ca.gov.
HOW SOON CAN THE PUBLIC EXPECT A RESPONSE TO THEIR REQUEST? The City of San Ramon will respond within ten days. Under unusual circumstances, the City may extend the time to respond for up to an additional fourteen days (GC §7922.535).
WHEN MAY PUBLIC RECORDS BE INSPECTED? Public records are open to inspection during regular office hours, 8:30 a.m. to 5:00 p.m., Monday through Friday.
IS THERE A CHARGE FOR THIS SERVICE? Pursuant to the City of San Ramon’s Fee Resolution, copying will be done at $ .10 per page (8 ½” x 11”, black/white copy; there is an additional charge for oversized copies).
PLEASE NOTE: Public Record Act Requests submitted via email, fax, USPS, or drop off after 5 p.m. on a business day, Saturdays, Sundays, or holidays will be processed as received on the next open business day. The 10-day response period begins when staff receives the request.
IF YOU ARE REQUESTING BUILDING PLANS (BLUE PRINTS): Depending on when and where in the City your home was built, we may or may not have copies of your plans.
Buildings constructed prior to 1983 were built under County jurisdiction and they may or may not have sent us the plans over the past 40 years. We will do our best to locate them within our records but due to the age of the records, neither of us may have copies. If we have already searched for the plans and verified that we do not have copies, you may also contact the County Building Department in Martinez (925-655-2700) to see if they have them.
Buildings recently constructed in the Dougherty Valley area are currently being built under County jurisdiction and transferred to our jurisdiction once they are finaled. We have not received copies of those records yet. You will need to contact the County Building Department in Martinez (925-655-2700) to obtain those records.
Once we have searched for your building plans and if we have successfully located them, you may schedule an appointment to come into the Permit Center (925-973-2580, Option 2) to view them over the counter for free. You may not take pictures of the plans and may not take them with you prior to completing the AFFIDAVIT FOR PERMISSION TO COPY BUILDING PLANS process (explained below).
To obtain copies of plans that are prepared by a California Certified, Licensed, or registered professional(s), you must sign and submit the AFFIDAVIT FOR PERMISSION TO COPY BUILDING PLANS. State Law requires plans stamped by a licensed architect or engineer, to have written authorization from the licensed professional(s) to distribute copies of the plans. If stamped plans are found, City Staff will notify you for your permission to start the process. The licensed professional(s) has 30 days to respond with their signed permission. Once the signed affidavit has been received back from the licensed professional(s), city staff will provide you with copies of the plans.
The cost of the Affidavit Process is $84.00 per licensed professional(s) who have stamped or signed the plans as we must contact each of these individuals separately for permission to release the plans. A separate form will be required for each individual. Fees are payable by cash or check, in person at the Permit Center in San Ramon City Hall. Additional fees may apply if printed copies are being requested.